Warwick Media Co.
Last updated: 14/08/2026

The Warwick Media Co. respects your privacy and is committed to protecting the personal information you share with us.

This Privacy Policy explains what information we collect, why we collect it and how we use and protect it when you visit our website or work with us.

1. Who we are

The Warwick Media Co. is operated by James Warwick and provides photography, videography and related creative services.

For the purposes of UK data protection law, we are the data controller responsible for the personal information we collect and process.

If you have any questions about how we use your information, you can contact us at:

The Warwick Media Co.
James Warwick

Email: james@warwickmediaco.co.uk

2. Information we collect

Depending on how you interact with us, we may collect information such as:

• Your name

• Business or organisation name

• Email address

• Telephone number

• Project details

• Location information relevant to a project

• Information you provide through our contact forms

• Information provided during consultations or enquiries

• Billing and payment information

• Correspondence between you and us

• Information relating to your project or booking

We only collect information that is reasonably necessary for us to communicate with you and provide our services.

3. How we collect your information

We may collect information when you:

• Submit an enquiry through our website

• Complete a contact or project form

• Contact us by email or telephone

• Request a quote

• Book our services

• Communicate with us about a project

• Visit or use our website

We may also receive information from third parties where this is necessary to deliver an agreed service.

4. How we use your information

We may use your personal information to:

• Respond to enquiries

• Provide quotes and proposals

• Discuss your project

• Manage bookings

• Provide photography and videography services

• Communicate with you about your project

• Process payments and invoices

• Deliver completed work

• Manage our business records

• Improve our website and services

• Comply with legal and accounting requirements

We will not use your personal information for purposes that are incompatible with why it was originally collected.

5. Marketing

We may occasionally contact existing clients about our services, new offerings or relevant updates.

Where required, we will ask for your consent before sending direct marketing communications.

You can unsubscribe or ask us to stop marketing communications at any time by contacting us.

We will never sell your personal information to third parties.

6. Legal basis for processing

Under UK data protection law, we need a lawful basis for processing personal information.

Depending on the circumstances, we may rely on:

Contract
Where we need your information to provide a service you've requested or to take steps before entering into a contract.

Legitimate interests
Where processing is reasonably necessary for us to operate and manage our business, provided those interests do not override your rights.

Consent
Where we ask for your permission to use your information for a particular purpose.

Legal obligation
Where we need to process information to comply with a legal or regulatory requirement.

7. Website analytics and cookies

Our website may use cookies and similar technologies to help the website function, understand how visitors use it and improve the experience.

Depending on the tools used on our website, this may include services such as website analytics, embedded content or social media features.

You can manage cookie preferences through your browser and, where applicable, our website's cookie settings.

8. Who we share your information with

We may share personal information with trusted third-party service providers where necessary to operate our business or provide our services.

These may include:

• Website and hosting providers

• Email providers

• Payment providers

• Accounting or invoicing software

• Cloud storage and file delivery services

• Business software and project management platforms

• Professional advisers where necessary

We only share information where there is a legitimate reason to do so.

We do not sell or rent your personal information.

9. How we protect your information

We take reasonable steps to protect personal information against loss, misuse, unauthorised access, alteration or disclosure.

However, no method of storing or transmitting information online can be guaranteed to be completely secure.

We will only retain access to personal information for as long as reasonably necessary for the purposes described in this Privacy Policy or where we are legally required to keep it.

10. How long we keep your information

We will retain personal information only for as long as reasonably necessary.

How long we keep information will depend on why we collected it.

For example, we may retain:

• Enquiry information for a reasonable period in case you decide to proceed with a project.

• Client and financial records for as long as required for accounting and legal purposes.

• Project-related correspondence for as long as reasonably necessary to manage the relationship and protect our business interests.

We may retain certain information for longer where required by law.

11. Photography and video

Our services may involve photographing or filming identifiable individuals.

Where appropriate, we may discuss permissions, consent and intended usage with the client before a project takes place.

For business projects, the client is generally responsible for ensuring that relevant participants have been appropriately informed where this is their responsibility.

If you have concerns about your image being used or have specific privacy requirements, please contact us before the project begins.

12. Portfolio and promotional use

As outlined in our Terms & Conditions, we may use selected completed work to promote Warwick Media Co., including through our website, portfolio, social media and marketing materials.

Where the work contains identifiable individuals, we will consider applicable privacy and consent requirements.

If a project is confidential or subject to an agreed embargo, we will respect those requirements.

13. Your data protection rights

Depending on the circumstances, you may have rights under UK data protection law, including the right to:

• Ask what personal information we hold about you

• Request a copy of your personal information

• Ask us to correct inaccurate information

• Ask us to delete your information in certain circumstances

• Ask us to restrict how we use your information in certain circumstances

• Object to certain types of processing

• Withdraw consent where we rely on consent

• Request certain information in a portable format

These rights are not absolute and some exceptions may apply.

If you would like to exercise one of these rights, please contact us using the details below.

14. Contacting us

If you have any questions about this Privacy Policy or how we use your personal information, please contact:

The Warwick Media Co.
James Warwick

Email: james@warwickmediaco.co.uk

We will aim to respond to requests within the timeframe required by applicable data protection law.

15. Complaints

If you have concerns about how we have handled your personal information, please contact us first so that we have an opportunity to address your concerns.

You also have the right to complain to the UK's data protection regulator:

Information Commissioner's Office (ICO)

You can find information about making a complaint on the ICO's website.

16. Changes to this Privacy Policy

We may update this Privacy Policy from time to time to reflect changes to our business, website, services or legal requirements.

The latest version will always be published on this page.

The Warwick Media Co.
James Warwick